Founding Dean of Operations-Birmingham, AL

ABOUT US Freedom Preparatory Academy Charter Schools (www.
freedomprep.
org) is a K-12 charter school in Memphis, TN.
Our mission is to prepare all students in grades K-12 to excel in college and in life.
Freedom Preparatory Academy opened in August of 2009 with a class of 96 6th graders.
We now serve over 2,100 students in grades PreK-12.
Our students have exceeded local and state averages in math and local averages in English language arts on the state exam.
We have three core beliefs that drive our mission: 1.
Every child deserves the right to a high quality public education 2.
A foundation in character development is essential 3.
Direct exposure to an array of opportunities and experiences provides each child with the self-confidence and social knowledge to compete globally.
We will accomplish our mission through a highly structured, academically rigorous environment where students will master the core subjects, develop advanced academic skills, and demonstrate the school’s core values of: Respect, Responsibility, Integrity, Excellence, and Community.
The Dean of Operations is responsible for planning, coordinating, and supervising the day-to-day logistical operations of the school, serves as an administrative advisor to the school leader, and relieves them of non-instructional administrative details.
They are also expected to support the network's internal and external operations through the implementation and execution of strong, efficient systems and structures.
The Dean of Operations will be based at a school site.
This position reports to the Chief Operating Officer with significant support and training from the network operations team.
RESPONSIBILITIES Finance, Procurement, and Vendor Management Manage all school-level vendor relationships including, but not limited to, facilities, food services, transportation, technology, etc.
Coordinate with the central office finance and accounting staff on the purchase order/requisition process and timely payment of vendors Ensure adherence to all fiscal policies Facilities Manage school-site facility maintenance and custodial needs Scrutinize facility wear and tear and makes recommendations as to facility improvement (i.
e.
, carpet replacement, exterior and interior paint, oversee the proper execution of each school’s preventative maintenance plan Track and conduct a regular inventory of all school assets and property Oversee the proper execution of seasonal building readiness checklists Human Resources Lead a high-quality, well-versed responsive operations team which will include: Office Manager Operations Manager/Student Records Coordinator Registrar (High School Only) Facilities Maintenance Worker(s) Safety Officer(s) Operations Aid (if applicable) On-board new staff on school policies and regulations as they apply to school site operations standard school site rules and procedures; Computer operation and software programs used at the school site Proper use of office equipment Emergency procedures, etc.
Student Information Systems and Reporting Ensure the accuracy of Student Information Systems (SIS) and supervise the timely, accurate, and consistent maintenance of student data Work with school personnel to maintain the integrity and accuracy of student records, including maintenance and tracking of attendance, grades, enrollment, and retention.
Conduct regular student file audits to ensure accuracy and compliance with state standards Coordinate required data for state, federal, and grant program compliance reporting with central office staff School Logistics Manage all aspects of the free and reduced lunch program/process, including managing the entire application process Manage all aspects/records of emergency planning; oversee the proper execution of the school site’s emergency response plan Coordinate IT services with the central office team Coordinate logistics for all field lessons and non-instructional events Sustain and monitor a safe, orderly, disciplined culture of high behavioral standards during arrival, dismissal, and after-school activities Perform other duties as assigned by the Chief Operating Officer in support of the School Leadership and Network Operations teams.
QUALIFICATIONS Bachelor's Degree in business, operational management, or similar field.
Master’s Degree preferred.
Will consider candidates with equivalent work experience who do not possess a degree.
5+ years of broad, varied, and increasingly responsible experience with budgeting, computer information systems, and organizational procedures.
School-based experience is desirable but not required.
Proven success running a high performing Operations team at a non-profit organization or in any school setting.
KNOWLEDGE & ABILITIES Knowledge of principles, methods, and procedures, related to purchasing, operation, safety, computer networking programs, food service, budgeting, and accounting, electronic data processing techniques and methods, purchasing and inventory control systems Knowledge of principles, methods, techniques, and strategies of organization, management, supervision, and working in ambiguity Knowledge of law, policies, and regulations pertaining to youth and employee records Ability to prepare financial and statistical documents and reports, analyze student achievement data, draw logical conclusions, and prepare comprehensive reports Assist in the development/implementation of structures and systems to assist in building consistency within the school and throughout the network Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, students, parents, and the public at large are prompt, efficient, helpful, and friendly.
Recognizes problems and impediments and reports them promptly with options for solutions to the site Head of School and network operations team; promotes and assists with constructive resolutions.
Establish and maintain cooperative relationships with all partners; attend and support school functions; seek out and participate in educational and professional development and motivate and encourage such developments for school-based operations employees.
Embody and advocate the mission, vision, and strategic direction of Freedom Prep Demonstrated success working with students, families, and/or educators A motivational and energetic leader who is committed to providing top-notch operational support Strong computer skills including Word, Excel, and PowerPoint REPORTS TO: Chief Operating Officer BENEFITS AND COMPENSATION: We are excited that you are inspired or called to learn more about our mission, values, and potential opportunities.
We’d encourage you to explore a few additional resources about us, the recent investment for what’s possible, and why you should consider our community as a place for you to become a part of.
We are one of the few networks that centers the whole person and their needs to thrive and support themselves and their families in the South.
Check out some of the unique and rare benefits here, including but not limited to: -Paying higher, scaffolded teacher salaries from Year 1 to retirement stage -Zero dollar monthly premium options, including holistic options such as chiropractic or acupuncture care -Focus on staff well-being and collective care through our Adult Social-Emotional Learning -Support in obtaining licensure COMMITMENT TO DIVERSITY: Freedom Preparatory Academy is actively seeking to build a diverse and experienced team of educators.
We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
We are an equal opportunity employer.