Posted: Friday, February 02, 2024 11:07 PM
Position: Project Administrator - AP Reports to: Project Business Finance Manager Position Purpose: Provides primarily remote office administrative support for all Project Services sites. Essential Duties and Responsibilities: Payroll - Entering time sheets, vacation time, per diem and other payroll related items. Balance all entries in E-Time before submittal to corporate payroll for weekly deadlines. Create historical edits for corrections. Maintain payroll records in SharePoint. Procurement - Create purchase orders in Coupa/Navision and maintain SharePoint for order requests. Work with Purchasing and Project Managers for new vendor set-ups. Accounts Payable - Track and investigate PO receivables while working with corporate accounts payable and vendors. Track monthly AP accruals for vendor invoices & temp labor. Provide back up for Spare Parts ordering, tracking, creating packing slips, and invoicing. Attending weekly Spare Parts meetings. Process new hires through ADP-RM and complete I-9 Verifications. Create new hire employee and new temp labor profiles in E-Time. Create employee ECNs as needed. Support project managers/superintendents/upper management as needed. Act as the contact point between internal Leadec team members and Leadec Corporate Office staff. Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word, Excel, Outlook and Leadec systems. Attend meetings with office staff as designated. Occasional on-site support if needed. Must be able to work independently and reliably without supervision and be an active contributing team member with other Project Business Administrators. Competencies: Confidentiality - Ability to handle sensitive documents and knowledge in a professional manner. Communication - Effective verbal and written communication Adaptability - Willingness to deal with unexpected challenges or circumstances. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate. Knowledge, Skills, and Abilities: Effective interpersonal communication skills. Strong organizational and planning skills. Ability to manage office administrative processes. Strong computer skills including Microsoft Office Suite - including Excel, Word, Power-point (or similar) Time management and prioritization skills to ensure functioning of schedules and office deadlines. Position Requirements: A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment. Computer Skills (Microsoft Office Word and Excel) are required. Purchasing and Billing experience. Payroll experience a plus. Access to reliable internet. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job. The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl at warehouse and plant site The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment. Requirements: As outlined in the job description.
Price - 36800 - 46600
• Location: Birmingham, AL Birmingham, AL Alabama
• Post ID: 9071690276 Birmingham